Aspen Cohort 2 Kickoff Meeting & Training Dates

Last updated Sep 2, 2021 · Maintained by Tara Wood
If your library is in the second cohort for the Aspen rollout and training, please save the following dates. We look forward to working with you in 2022!

Cohort 2 libraries

  1. Beecher Community Library District
  2. Bellwood Public Library
  3. Berwyn Public Library
  4. Bloomingdale Public Library
  5. Broadview Public Library District
  6. Brookfield Public Library
  7. Calumet Park Public Library
  8. Carol Stream Public Library
  9. Chicago Heights Public Library
  10. Cicero Public Library
  11. Crestwood Public Library District
  12. Crete Public Library District
  13. Dolton Public Library District
  14. Eisenhower Public Library District
  15. Evergreen Park Public Library
  16. Flossmoor Public Library
  17. Frankfort Public Library District
  18. Glenside Public Library District
  19. Grande Prairie Public Library District
  20. Green Hills Public Library
  21. Harvey Public Library District
  22. Hinsdale Public Library
  23. Homewood Public Library District
  24. Itasca Community Library
  25. Justice Public Library District
  26. Kaneville Public Library District
  27. Lansing Public Library
  28. Lyons Public Library
  29. Matteson Area Public Library District
  30. Maywood Public Library District
  31. Midlothian Public Library
  32. Nancy L. McConathy Public Library District
  33. National University of Health Sciences
  34. North Riverside Public Library District
  35. Palos Park Public Library
  36. Park Forest Public Library
  37. Prairie State College
  38. Prairie Trails Public Library District
  39. Richton Park Public Library District
  40. Riverdale Public Library District
  41. Roselle Public Library District
  42. Schiller Park Public Library
  43. Steger-South Chicago Heights Public Library District
  44. Stickney-Forest View Public Library District
  45. Sugar Grove Public Library District
  46. Summit Public Library District
  47. The Morton Arboretum
  48. Theosophical Society in America
  49. Town and Country Public Library District
  50. Warrenville Public Library District
  51. Westchester Public Library
  52. William Leonard Public Library District
  53. Wood Dale Public Library District
  54. Woodridge Public Library
  55. Worth Public Library District

Dates and registration

Kickoff meeting January 10th at 10 a.m.

Your library's Aspen contact is required to attend. Anyone who will be working in Aspen Administration is strongly encouraged to attend as well.

Aspen office hours Mondays at 10 a.m.

All library staff are encouraged to attend the bi-weekly Aspen office hours every other Monday from 10 a.m. - 11 a.m. SWAN staff will be available for all of your questions! 2022 office hours begin January 24th.

Aspen Admin Training: Themes & Library Settings, Tuesday, January 18th 11 a.m. - noon

  • This training will cover: How to customize colors, logos, and fonts; adding hours & holidays; and adding links to your catalog menu.
  • Who should attend: Library staff with the OPAC Administrator role

Aspen Admin Training: Browse categories, Spotlights, & Adding Covers, Tuesday, February 1st 11 a.m. - noon

  • This training will cover: How to customize the home page of the catalog with highlighted collections, embed item lists into your website, and add item covers to items in the catalog missing covers or in need of a custom cover.
  • Who should attend: Any library staff with Aspen Administration access that will handle reader's advisory in the catalog and/or library website

Aspen Admin Training: Placards & System Messages, Tuesday, February 8th 11 a.m. - noon

  • This training will cover: How to add system alerts, for a library closing for example, and placards to highlight e-resources and/or services in your search results.
  • Who should attend: OPAC Administrator, additional staff optional

Aspen Admin Training: Purchase Suggestions, Tuesday, February 15th 11 a.m. - noon

  • This training will cover: How to use Aspen's Purchase Suggestion form to manage purchase suggestions from your patrons. This training is optional - if your library chooses not to use the Aspen Purchase Suggestion functions, no one at your library needs to attend.
  • Who should attend: Any library staff with Aspen Administration access that will handle purchase suggestions

Aspen Admin Training: Record Grouping, Tuesday, March 1st 11 a.m. - noon

  • This training will cover: Record grouping and cataloging functions in Aspen for SWAN Cataloging Library staff only.
  • Who should attend: Library staff with the OPAC Cataloging role

Go-Live Dates

Your library will choose a go-live date between March 7th and March 18th, 2022. At the kickoff meeting, you will receive a form link to pick your go-live date.

All-staff training recordings

The all-staff trainings are posted to the SWAN support site. Note that there will not be a scheduled webinar for the all-staff trainings, but please view them and bring your questions to the Aspen office hours!

You can also get start getting acquainted with Aspen's features through the Aspen documentation and start using your Aspen catalog.