SWAN Member Libraries,

Due to meeting conflict, the date of the July SWAN Board Meeting has been changed to Friday, July 28th at 9:30 a.m. (originally Friday, July 21st at 9:30 a.m.). Full meeting details can be found on L2: http://www.librarylearning.info/events/?eventID=24127

Thank you!

SWAN Libraries—

The results of the DUX 10-second survey are below. We have added a new column to the Item Search and Display screen: beginning Thursday June 22, you will see a column dedicated to Format. We have decided to only add one new column at this time, but will be evaluating the addition of another at a later date. This change will not affect anything other than the information that displays in the Item Search and Display. The next survey will be available soon. 

Please let us know if you have any questions by emailing joseph@swanlibraries.net.

SWAN recently implemented auto-renewals, and we upgraded WorkFlows to 3.5.2.1.  With that upgrade came some changes to Circulation Rules that are separate from the auto-renewal reports.  Even if your library opted out of auto-renewals, these changes will affect you.

For those that opted in, the auto-renewal report will renew any item eligible for renewal two days before its due date.

With the 3.5.2.1 WorkFlows upgrade, “unseen” renewals are allowed three days before due date.

Auto-renewals notices will be run beginning tomorrow morning, June 14th. It was necessary for SWAN to wait until the upgrade was complete to implement changes to 400 lines of the Circulation Map. Those changes will take effect after tonight’s Halt and Run. Then we can begin to run the auto renewal notices. After the auto-renewal notices are run, then the courtesy notices will run. Remember auto renewal notices only go out via e-mail.

The presentation from last week's Quarterly meeting is available online for download and review. This presentation is an update on various SWAN projects, with their status and complettion. Included is an update on the grants awarded for the new 19 libraries, and the planned Symphony upgrade overnigtht on June 12 to the morning of June 13.

The wait is over! The long awaited High Demand Holds report is here. In order to run it, you will have to login to WorkFlows with REPORT/REPORT, and copy the High Demand Holds report. Attached is detailed documentation on how to run this report. You can also find a copy of this documentation on the SWAN website under Circulation Symphony WorkFlows under the Reports section, or follow this link.

Help DUX make Workflows better! Take 10 seconds out of your day to choose any two Item Display options for Symphony Workflows:

The purpose of this program is simple: get to know one another! Throughout the migration, the new 19 libraries will be paired with current SWAN member libraries to have one-on-one sister library relationships. Current and future SWAN libraries will be able to discuss services and products, network, share knowledge and resources, as well as strengthen relationships within the Illinois library community. We believe this is a great opportunity to welcome the new libraries and know that both current and new members have a wealth of knowledge accumulated using SirsiDynix products.

The matched libraries will be announced at the June 1 Quarterly meeting. Matches have been made based on several factors, including software and library experience in certain areas, library size, geography, and those that volunteered. After you’ve found your match, we encourage you to reach out to your sister library contact(s) to discuss if introductions to staff or departments are needed, and perhaps consider library visits. You’re likely working on similar projects or have great insider knowledge about Symphony or Enterprise that you can share.

SWAN is setting aside time at the August 11 SWANstravaganza for the purpose of mingling and getting together as a group to hear how the sharing is going and to meet your new SWAN neighbors. You can learn more about the event and register at https://support.swanlibraries.net/SX17.

SWAN has created new procedures for Unusable ILL Items and RB/ILL items Returned Damaged, please discard any old instructions you may have. We hope these new procedures will help clarify any confusion on how to handle these types of items.  In addition to simplifying the process of handling RB/ILL items these new steps will allow a more efficient reimbursement process as you will no longer have to open a ticket or call Helen to request billing.