The joint Cataloging Advisory Group and Serials Users Group meeting will take place one week from today, August 23^rd at 9:30 at the RAILS Burr Ridge Main Meeting Room. For the main event, we will discuss future practice for serials call numbers and reach a final decision and action plan on possible changes. We will then move to serials and cataloging topics as usual.

SWAN has scheduled an upgrade to Enterprise v5.0.0.6.

This upgrade includes several bug fixes. Most notably, it solves a problem with eResource Central (eRC) titles. Currently, any eRC titles with a diacritic character, such as an apostrophe, do not display the characters before the diacritic. This has made searching for eRC items difficult. You can read more about this issue at SirsiDynix Support, issue DSC-6949.

SirsiDynix Library Users of Illinois (SLUI) Annual Meeting & Program - Friday, October 5 9:30 AM - 3:15 PM at Tinley Park Public Library [Register Now]

Update/Resolved on 8/9 at 9am

Last night's overnight maintenance concluded successfully and should have resolved any record issues that were encountered on Wednesday. If you continue to encounter records that are inaccessible or unsearchable, please email help@swanlibraries.net with full details of the issue so that we can investigate further.

 Thank you for your patience as worked through this issue.

Original Posting on 8/8

SWAN Member Library Staff:

Please be aware, last night we countered an abnormal ADUText report, which handles our daily record maintenance and processing. That being the case, we may encounter record issues throughout the day until the next successful run of the ADUText report. These issues will most likely impact records that were added/deleted/updated yesterday and are typically in the form of “heading keys need to be indexed” errors in WorkFlows. You may see these errors when searching, modifying, or checking in/out the impacted records. Additionally, since the ADUText report ran especially long, we’re likely to see some backup of this morning’s report schedule, as some of the maintenance still has not concluded.

We’ve reached out to SirsiDynix Support with hopes to mitigate some of the record issues that may be encountered, but if you come across these records, please email a list to help@swanlibraries.net and we’ll forward them to SirsiDynix for further investigation and temporary correction. Otherwise, all record issues should be cleared with tonight’s regularly scheduled maintenance.

SWAN Member Library Staff:

Please be aware, this morning we’re contending with a long-running maintenance report that is currently delaying all regularly scheduled reports. This particular maintenance report is responsible for processing item additions, updates, and deletions. We hope to see it wrap up shortly. That being the case, we ask that you please avoid running any non-essential reports today so that system reports can process when the report service is freed up.

We sincerely apologize for the inconvenience this may cause and thank you for your patience.

Current checkouts in Enterprise, under the My Accounts tab, will now display the item barcode.

Previously, checkouts only displayed call numbers. Some items--such as kits, games, and tote bags--do not have unique call numbers. Patrons who checked out multiples of these types of items didn't know which items were due. The Discovery and User Experience Advisory Group (DUX) determined that displaying both item barcode and call number would better serve our patrons.

The ILA Board voted unanimously to approve Kate Boyle’s nomination as an ILA Luminary. SWAN’s Executive Director, Aaron Skog, submitted the nomination letter on behalf of our SWAN membership.

Our next step in honoring Kate is to request donations in her name to support the ILA Endowment. To donate:

1. Go to https://www.ila.org/donate/submit
2. In the Contributions Section, select Illinois Library Luminaries
3. In the Dedication or additional information box, please enter “In Honor of Kate Boyle, ILA Luminary”

SWAN is working on a new support website for our members. We would like your help to improve the menus, labels, and structure of the site through a card sort. The card sort is online, and it should take about 15 minutes. You will be given several terms and topics, and you will sort them into categories that make sense to you. 

To participate:

Patron records must have accurate entries to ensure our Quarterly Billing and Custom Long overdue Report (CLR) for Reciprocal Borrowing and Interlibrary Loan transactions work correctly. In order to achieve this, we will be sending out Patron Cleanup reports on the 15^th of every month. Each library will be receiving 3 separate reports to their generic email address. Instructions for processing these reports are as follows:

Patron Cleanup – Wrong City