Sunsetting BLUEcloud Analytics Personal Accounts

SWAN created BLUEcloud Analytics accounts for each member library to help manage subscriptions, reports, and collaboration in your library. We asked library staff using a personal account to add saved reports and subscriptions to the shared library account. The deadline for this is December 31, 2022; all personal logins will be removed after that date.

We added the following Sunsetting BLUEcloud Analytics Personal Accounts Office Hours to assist you in adding saved reports and recreating subscriptions from your personal account into the shared library account.

• Thu., Oct. 20 - 11:00 a.m. - 12:00 p.m.
• Fri., Oct. 28 - 10:00 a.m. - 11:00 a.m.
• Wed., Nov. 2 - 3:00p.m. - 4:00 p.m.

We will go through the processes outlined below during each of these office hours.

Remove unused reports from the My Reports folder in your personal account:

1. Login to your personal account
2. Go to My Reports
3. Right click on the report you want to remove
4. Select Delete
5. Click OK

Identify subscriptions you want to recreate:

1. Go to the My Subscriptions folder
2. Click on the Edit button
3. Make note of all subscription details; name, when it runs, how it's delivered, recipients, etc - screen shots of the informaiton may be helpful

Save the reports and subscriptions in the library account:

1. Login to shared account (syntax for user name SWANLIBSXXX - replace XXX with your 3-letter agency code; password is visible to your library director on the Logins & Passwords page of the SWAN Support Site
2. Click on the search magnifying glass in the upper right corner
3. Type your personal account name
4. Click on the folder with your account name in the results screen
5. Click on My Reports
6. Run the report you want to save
7. Click on Save As under the Reports Home menu
   1. If you haven't already, create a folder with your name or department in the My Reports folder 
8. Click on the folder with your name or department
9. Click OK
10. Repeat above steps for all other reports you want to save

Use the reports you just saved to create subscriptions:

1. Run one of the reports
2. Click Subscribe to under the Reports Home menu
   1. Use the instructions on the Subscribe to BLUEcloud Analytics Reports page of the SWAN Support Site 
   2. Insert your initials or department initials at the beginning of the subscription name to allow your subscriptions to be grouped  together in the list
3. Repeat the above steps until you create all the subscriptions

Open a ticket to let us know you have finished.