We are excited to announce an automated non-SWAN Interlibrary Loan brief record cleanup process.
Over time, we have found that brief ILL records remain in our database. Most member staff delete these records manually as ILL items are returned, but some fall through the cracks. This process will clean up those old, unused records.
Candidates for deletion must have all of the following item attributes:
- Home Location: ILL or ILL_IN
- Date Created: Over two years ago
- Last Activity Date: Over two years ago OR never
The cleanup reports will run on the 19th of every month starting in October.
Please continue to adhere to the Interlibrary Loan procedures documented on the support site: Borrowing Items from Non-SWAN Libraries. These require library staff to delete brief records when the loan is closed in WorldShare.
As part of this cleanup project, we are restricting some home location options that are intended for system use only and should not be used by library staff. The following home locations will no longer be accessible:
- DMG_RBILL
- RB_ILL
- ILL
SWAN processes will continue to utilize these locations. If you have been using "ILL" as a Home Location for non-SWAN ILL items, please update your process to instead use "ILL_IN" as outlined in our documentation.
If you have any questions about this project or Interlibrary Loan processing, please open a support ticket. Please also consider joining us at the ILL Users Group meeting on October 4th or Circulation/ILL/Outreach Office Hours on October 12th.
