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New 19 Migration

New 19 Migration Q&A Session 2 Packet

Current and Future SWAN Libraries—

The second New 19 Migration Q&A session is Wednesday morning at RAILS Burr Ridge, from 9:30-12:30. The attached documents include the agenda, presentation slides, and the updated FAQ document. The questions included in the FAQ encompass those fielded via help desk tickets, site visits, emails, phone calls, and questions posed at the first Q&A session in November. As was the case at the November Q&A session, the bulk of our agenda will be spent answering questions from attendees both in person and online. 

If you have not registered for the event, you can do so via L2. We will be livestreaming the event for those unable to attend in-person. Please register for the livestream by visiting the GoToTraining event page

Light refreshments will be served. If you have any questions about the event, let us know with a ticket: We look forward to seeing you all Wednesday and answering all of your questions!

Mentor 2.0 BLUEcloud Analytics Self-Paced Trainings

Current and Future SWAN Libraries—

We have had large enrollments for our January training overview sessions on BLUEcloud Analytics (BCA). As part of the training, we will make sure those registered have both a BCA account and a SirsiDynix Mentor account created.  These accounts will be yours to use prior to migration and in the future as a SWAN member. You will receive your BLUEcloud Analytics account information at the training session. Mentor accounts will be created in advance and you will be notified via email from SirsiDynix confirming the creation of your account.

To connect to Mentor 2.0, follow these steps and register for the BCA SELF-PACED courses.

New 19 Q&A Session #2 Scheduled for January 10

SWAN, LINC, and MAGIC Library Staff—

Just a reminder that we will be hosting our second New 19 Migration Q&A session at RAILS Burr Ridge on January 10th, 2018 from 9:30am–12:30pm. All library staff are welcome to attend, especially LINC and MAGIC library staff who will be involved with the data testing process. This session will be dedicated primarily to the data testing process and what library staff can expect between the January–April testing window. We will also talk briefly about the timeline, completed work, SWAN's network infrastructure upgrade, and updates from migration task forces. More information will be shared soon, but if you have not done so, please register for the event if you will be attending in person at RAILS Burr Ridge. 

As was the case with the first session, the event will be livestreamed and we will be taking questions from online attendees as well those who attend in-person.  

New 19 Member Spotlight: National University of Health Sciences

No bones about it--one of the New 19 libraries joining SWAN has a particularly interesting item available to patrons and students. At the National University of Health Sciences, you may see a full skeleton on display, as well as two partial skeletons and an anatomage table. 

Here, you can see one of the skeletons taking a break.

Our Special Projects Coordinator, Joseph Miller, and Assistant Director, Dawne Tortorella, recently brought the Library a swan jar of cookies as their prize for the Sister Library session at this year's SWANstravaganza. Here Joseph is with NUHS Library Director Pat Genardo, some swan cookies, and a skeleton.

SWAN is thrilled to welcome the National University of Health Sciences Library to our membership!

November Infographic: New 19 Migration PR and Marketing Materials for Patrons

InfoGraphic of SWAN Items

Do your patrons (whether from current member libraries or the New 19) know how many titles and library locations they have access to? In order to familiarize the public with all the benefits of a SWAN membership, we're creating monthly materials that all member libraries are welcome to use. This month's infographic depicts the number of titles available within SWAN. This is based on title count per library. The infographic can be printed on 11x17 paper (tabloid size). 

You can find this month's infographic attached to this page, as well as on the PR & Marketing Materials page of the support site's Documentation & Resources section. Last month's article and graphic are also available there. The direct link to this month's materials is:

The Adobe Illustrator file is also available; contact Susan Ricker at for the format you'd prefer to work with or for other questions and info. These materials are also welcome to be used by our current members in any patron-facing materials that are promoting our growing membership.

Q&A Session for New 19 Migration - Packet

In preparation for the November 1st Q&A Session for our New 19 migration project, the attached packet provides information we will be discussing and written responses to questions we have received. 

Session Details:

  • When:  Wednesday, November 1, 2017 9:30 a.m. - 12:30 p.m.
  • Where: RAILS Burr Ridge Meeting Room or via online GoToMeeting


New 19 Migration PR and Marketing Materials for Patrons

The New 19 Migration has been a main topic at SWAN for nearly a year now, and library staff have been hearing about the details and preparation for this project nonstop. If they haven't already, your patrons may begin hearing about joining SWAN, too. 

In order to support our newest member libraries and keep information consistent and educational, SWAN will be sharing a new article and graphic each month, briefly going over a benefit about joining or details about how their account or access could change. The articles and graphics will be posted under the PR & Marketing Materials page of the support site's Documentation & Resources section. The direct link to this month's materials is:

November's graphic and article will be posted soon, and the New 19 PR Task Force will begin working on the winter's materials next.

The Adobe Illustrator files are also available for these materials; contact Susan Ricker at for the format you'd prefer to work with or for other questions and info. These materials are also welcome to be used by our current members in any patron-facing materials that are promoting our growing membership.

Q&A Sessions for New 19 Migration Info, All are Welcome


You know that there are New 19 libraries migrating to may even be one of them. But do you feel like you're ready for the go-live in 2018? Do you know when the go-live is? SWAN has been preparing a number of ways to keep the membership and new libraries informed about the migration process, including a newsletter, content on our support site, visits to libraries, and now we're including Q&A sessions. Bring every query or comment you have, or that staff have been wondering, and we'll give you answers and explanations.

Any staff are welcomt to join one or all of these Q&A sessions. An agenda will loosely be based on the following topics: a timeline dive, testing prep and communications for testing procedures, the full migration training schedule, task forces, as well as an open question and answer session. Find out more event info using the L2 links below:

Wednesday, November 1 at 9:30 a.m. in the RAILS Burr Ridge Meeting Room:

            If you are planning on streaming this event, register for the GoToMeeting event by following this link:

Wednesday, January 10:

Wednesday, March 7:

Wednesday, April 4:

*Updated* New 19 Migration Memo: Policy Loads Scheduled for Oct 23 and Oct 30

Update: The policy load has completed as expected. The next policy load is scheduled for Monday, October 30th, from 4:00am–7:00am.

SWAN Library Staff—

We are nearing our first New 19 Migration Project Milestone! On Monday, October 23rd and Monday, October 30th from 4:00am–7:00am, SirsiDynix will be adding new library policies to SWAN's production server. While there is no downtime associated with this work, our policy loader will be performing a series of HIRs to complete the process. During this time, anyone logged into WorkFlows will be kicked off of the server as the system refreshes. We ask that you refrain from using WorkFlows during this time, but if you must be logged in, be aware that you may lose connectivity and will need to re-establish your connection to the server if you are logged out. This work will conclude by 7:00am on both days and we will send confirmation when the work is completed.

New 19 Migration Task: Updating L2 Account Information

LINC and MAGIC Libraries—

This month, SWAN staff will be sending a large batch file to SirsiDynix to create BLUEcloud Analytics logins for New 19 library staff. These accounts will be created using information pulled from L2, so it is imperative your L2 information is up to date. Use the attached PDF document to update your L2 account by October 23. If you have any questions about the document or updating L2, please contact