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New 19 Migration

4/23 UPDATE: For Current 78 SWAN Libraries

4/23/2018 - Migration Week Update

We have tried to minimize impact to our current SWAN 78 membership, but now that migration week has arrived, we will be providing daily updates.

Please review:  New 19 Migration Days: Everything You Need to Know (April 13, 2018)

Offline Circulation [See Offline Mode Guide]

State of the Catalog

SWAN Membership --

This is a follow-up to the posting this morning regarding bibliographic data appearing in Enterprise. The following is some information pertinent to the catalog this week and in the weeks immediately following migration.

New 19 Bib Data Appearing in Enterprise

SWAN Libraries—

Please note that bibliographic records from LINC and MAGIC are beginning to appear in the SWAN production Enterprise catalog. This is normal and expected behavior and represents what we will see in the catalog for the next month, until deduplication is completed over Memorial Day weekend (May 28). Please note, if you see a format type that needs to be corrected, that is expected until the Bib Services team runs the 590 update report, which will be run when the item data load is completed next week. We will send more information as applicable. SWAN patrons will be able to place holds on these items based on your hold and circulation maps, but will not be filled until after May 1, when New 19 Holds will be interfiled with current SWAN. If you have any questions about this process or records appearing in Enterprise, please submit a help desk ticket by emailing help@swanlibraries.net.

*UPDATED* Final New 19 Migration Q&A Session – Wednesday, April 4th!

***UPDATE*** – Slides attached!


 

Current and Future SWAN Libraries—

The fourth (and final) New 19 Migration Q&A session is Wednesday, April 4th at RAILS Burr Ridge, from 9:30-12:30. Attached, you will find the agenda for the event, and the FAQ and PPT slides will be added Monday. You should visit the online New 19 Migration FAQ to review questions added since the March Q&A prior to Wednesday. The questions included in the FAQ encompass those fielded via help desk tickets, site visits, emails, phone calls, and questions posed at previous Q&A sessions. As was the case at previous Q&A sessions, the bulk of our agenda will be spent answering questions from attendees both in person and online.

If you have not registered for the event, you can do so via L2. We will be livestreaming the event for those unable to attend in-person. Please register for the livestream by visiting the GoToTraining event page.

Light refreshments will be served. If you have any questions about the event, let us know with a ticket: help@swanlibraries.net. We look forward to seeing you all Wednesday and answering all of your questions!

 

OCLC ILL Requests to/from LINC/MAGIC

As we prepare for the final stages of migrating the New 19 libraries from LINC and MAGIC into SWAN, some considerations for ILL processing are recommended. 

LINC and MAGIC libraries should have suspended making or filling ILL requests to/from SWAN libraries until after migration. This decision was made due to the fact that any items in LINC or MAGIC that have duplicate barcodes with our SWAN items will not migrate. Those items will be seen as errors and prevented from data load.  For this reason, SWAN libraries should not fill requests from LINC and MAGIC libraries until migration is complete.

Intralibrary and Interlibrary Loan training material is available on the Training Classes page in the support site. There are upcoming workshops on March 29th and April 10th. See details on the recommendation for Processing ILL requests during migration memo.  We apologize that this information was not widely shared outside of our training class. If you have any questions, please submit a support ticket and we will help clarify this migration period recommendation.

Enterprise Customization Request Form Available

Update: The deadline has passed for New 19 libraries. A new form will open April 4th for you to request any final changes.

New 19 libraries  can request customizations to their Enterprise profiles, including colors, an Evanced events feed, links to your library website, and more. View an example of the new profile theme and customization options.

Follow the instructions in the form to view your draft profile before submitting a form (one per library, please).

Cataloging Advisory Meeting Notes

The notes from the last Cataloging Advisory Group Meeting are available to download from the Meeting Documents page. You may also download them directly here: Cataloging Advisory Meeting Notes. This meeting involved the presentation of new information, so we encourage all staff working with bibiographic and item data to download this document.

New 19 Migration Q&A Session 3 Packet

Current and Future SWAN Libraries—

The third (of four) New 19 Migration Q&A session is Wednesday morning at RAILS Burr Ridge, from 9:30-12:30. The attached documents include the agenda and presentation slides. Also visit the online New 19 Migration FAQ to review questions added. The questions included in the FAQ encompass those fielded via help desk tickets, site visits, emails, phone calls, and questions posed at previous Q&A sessions. As was the case at the November and January Q&A sessions, the bulk of our agenda will be spent answering questions from attendees both in person and online. 

If you have not registered for the event, you can do so via L2. We will be livestreaming the event for those unable to attend in-person. Please register for the livestream by visiting the GoToTraining event page

Light refreshments will be served. If you have any questions about the event, let us know with a ticket: help@swanlibraries.net. We look forward to seeing you all Wednesday and answering all of your questions!

New 19 Migration Q&A Session 2 Packet

Current and Future SWAN Libraries—

The second New 19 Migration Q&A session is Wednesday morning at RAILS Burr Ridge, from 9:30-12:30. The attached documents include the agenda, presentation slides, and the updated FAQ document. The questions included in the FAQ encompass those fielded via help desk tickets, site visits, emails, phone calls, and questions posed at the first Q&A session in November. As was the case at the November Q&A session, the bulk of our agenda will be spent answering questions from attendees both in person and online. 

If you have not registered for the event, you can do so via L2. We will be livestreaming the event for those unable to attend in-person. Please register for the livestream by visiting the GoToTraining event page

Light refreshments will be served. If you have any questions about the event, let us know with a ticket: help@swanlibraries.net. We look forward to seeing you all Wednesday and answering all of your questions!

Mentor 2.0 BLUEcloud Analytics Self-Paced Trainings

Current and Future SWAN Libraries—

We have had large enrollments for our January training overview sessions on BLUEcloud Analytics (BCA). As part of the training, we will make sure those registered have both a BCA account and a SirsiDynix Mentor account created.  These accounts will be yours to use prior to migration and in the future as a SWAN member. You will receive your BLUEcloud Analytics account information at the training session. Mentor accounts will be created in advance and you will be notified via email from SirsiDynix confirming the creation of your account.

To connect to Mentor 2.0, follow these steps and register for the BCA SELF-PACED courses.

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