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New 19 Migration

Sister Libraries Paired Together, Acquisition Libraries Too

The purpose of this program is simple: get to know one another! Throughout the migration, the new 19 libraries will be paired with current SWAN member libraries to have one-on-one sister library relationships. Current and future SWAN libraries will be able to discuss services and products, network, share knowledge and resources, as well as strengthen relationships within the Illinois library community. We believe this is a great opportunity to welcome the new libraries and know that both current and new members have a wealth of knowledge accumulated using SirsiDynix products.

The matched libraries will be announced at the June 1 Quarterly meeting. Matches have been made based on several factors, including software and library experience in certain areas, library size, geography, and those that volunteered. After you’ve found your match, we encourage you to reach out to your sister library contact(s) to discuss if introductions to staff or departments are needed, and perhaps consider library visits. You’re likely working on similar projects or have great insider knowledge about Symphony or Enterprise that you can share.

SWAN is setting aside time at the August 11 SWANstravaganza for the purpose of mingling and getting together as a group to hear how the sharing is going and to meet your new SWAN neighbors. You can learn more about the event and register at https://support.swanlibraries.net/SX17.

At-a-Glance Migration Timelines

SWAN is already moving along the migration timeline as we look forward to welcoming the New 19 libraries to our membership. Our staff have been collaborating closely with LINC and MAGIC staff for a while now, and each week we make progress on the super detailed timelines we're working off of. While our massive spreadsheets are keeping us on track, they might not be the most helpful if you're looking for a brief overview of where we're at on the migration timeline.

New 19 Migration: Seven Stages of a Successful Migration

"Seven Samurai" film image

The past year was all about shepherding the prospective libraries through the requirements for SWAN membership. We completed that formal process January 31st and kicked off our internal planning on February 2nd.

So, what is going on? Well, right now SWAN is negotiating the migration services with SirsiDynix to complete an agreement. This is an important first step and it will allow us to schedule time with the SirsiDynix project team. SWAN is also making sure other components of our service are ready for the New 19 libraries. We have contracts with EBSCO, Unique Management, and Proquest Syndetic Solutions that require updates in advance of any of the data migration planning.

For the past six months, there have been weekly meetings between the heads of each consortia. These will soon shift to weekly project planning meetings between LINC, MAGIC, and SWAN consortia staff. As plans develop, we will share details on how your library staff will participate at various points throughout the project. Collaboration with the new libraries has already begun, and we’re excited to gain the years of experience the LINC and MAGIC libraries have using SirsiDynix products and services.

As was the case with the Lansing and Franklin Park migrations, we will be staggering the go-live dates for LINC and MAGIC libraries to ensure a smooth transition for all three consortia. Though there is potential for these dates to change, we are expecting MAGIC libraries to officially join SWAN on April 10, 2018 and LINC libraries to officially join SWAN on May 1, 2018.

In this update, we'll be sharing an overview of the Seven Samurai Stages of a Successful Migration—Planning, Surveying, Profiling, Configuring, Data Loading/Testing, Deduplicating, and Training—to give you a sense of the process as a whole.

IT Survey for the NEW 19

Attention Directors of the New 19:

SWAN IT is eager to get to started on our library technology site visits. Before arranging these, however, we need to get just a bit of information from you.

Please click “Read more” below to access the New 19 IT Survey, and have your IT staff submit their responses prior to March 31st

Planned Communications During the New 19 Migration

The New 19 libraries migrating to SWAN will go live in the spring/summer of 2018. Keep up to date with project progress and learn about these new neighbors by signing up for our new bi-weekly newsletter, "New 19." You can subscribe using the sign-up form on the left side of the support website home page:

The New 19 will also be paired with current SWAN member libraries as "Sister Libraries" in order to welcome in the new members and facilitate resource and expertise sharing. If you're a current SWAN member library, you can sign up to be a sister library to one of the New 19 here: https://support.swanlibraries.net/news/2017-03-02/swan-sister-library-sign

And regular updates will be shared here on our support website, as well as in SWANcom messages and our regular SWAN newsletter, SWANpond. You can learn more about email lists to sign up for here: https://support.swanlibraries.net/content/email-lists-communication.

If you have any questions throughout the migration process, you can reach out to our Executive Director Aaron Skog at aaron@swanlibraries.net or Susan Ricker, SWAN's Library Relations Specialist, at susan@swanlibraries.net. We welcome your thoughts.