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SWAN Member Policies

This handbook is neither a contract nor a legal document. Libraries are provided this handbook, and should understand that it is the responsibility of library managers and staff to read and comply with the policies contained in this handbook and any revisions made to it

Since the information, policies, and benefits described herein are necessarily subject to change, revisions to the handbook may occur. All such changes will normally be communicated through official notices, so please understand that revised information may supersede, modify, or eliminate existing policies. Only the SWAN Board has the right to approve and adopt any revisions to the policies in this handbook.

Revised and updated policies can be found online at support.swanlibraries.net.

Consult SWAN’s Executive Director regarding any questions not answered in the handbook.

Documentation

In this section

Circulation Policy

Reviewed and approved by the SWAN Board on 5/22/2020.

If you are looking for policy configuration in Symphony WorkFlows, see ILS Configuration.

Database Management Policy

Approved by the SWAN Board on 9/13/2013

Identity Protection Policy

Policy sets guidelines for library staff collection and data entry of sensitive personal data.

Library Use Policy

This policy defines how member libraries should follow the use of the SWAN Library Services Platform and the personally identifiable information data therewithin. 

Member Access to SWAN

Approved by the SWAN Board 10/18/2013.

Network Policy

Approved by the SWAN Board on 7/28/2017.

New Members Policy

Reviewed and revised by the SWAN Board 10/17/2014.

Procedure on Non-Payment of Membership Dues

Agreed to by SWAN Board on 8/10/2018.

Procedures For Problem Resolution

Reviewed by the SWAN Board on 12/18/2015.

Requirements for SWAN Cataloging Libraries

Approved by the SWAN Board on 10/18/24.

Vendor Access Policy

Approved by the SWAN Board on 9/15/2017 and revised on 4/26/2024.