Requirements for SWAN Cataloging Libraries

Added by Aaron Skog (09/05/2018 - 08:36) , last updated by Tara Wood (01/30/2019 - 09:03)

Approved by the SWAN Board on 9/13/2013.

There are no additional SWAN fees associated with being a SWAN Cataloging Library other than the contractual costs associated with OCLC. The SWAN Board may provide financial incentives to SWAN Cataloging Libraries as it sees fit. 

Libraries wishing to become SWAN Cataloging Libraries must fulfill the following requirements:

  1. Commit to maintain the position of a cataloging supervisor with either of the following qualifications:
    1. The cataloging supervisor must have a Master’s Degree in Library Science, and must have taken at least one class in cataloging. The supervisor must have 3 years of cataloging experience, with the ability to perform original cataloging in all formats, and at least one year of experience with the SWAN ILS.
      OR
    2. The cataloging supervisor must have taken at least one class in cataloging from an accredited library school, have 3-5 years of cataloging experience, with the ability to perform original cataloging in all formats, and at least one year of experience with the SWAN ILS.
  2. Cataloging libraries will be responsible for providing full OCLC/MARC records for materials acquired by their libraries, if full OCLC/MARC records are not already in SWAN.
  3. The SWAN Bibliographic Services Manager will provide procedural training to the cataloging supervisor of an SWAN Cataloging Library. However, the Manager will not provide cataloging training, as such.
  4. The cataloging supervisor will attend quarterly meetings of the SWAN Cataloging Libraries, and any other meetings deemed appropriate by the SWAN Bibliographic Services Manager, to keep abreast of cataloging rule changes and interpretations.
  5. The cataloging supervisor will observe the following standards and conventions:
    1. The way in which a bibliographic entity is described will be based on ISBD (International Standard Bibliographic Description) using:
      1. RDA: Resource Description and Access 
      2. Library of Congress Subject Headings, latest ed.
    2. The means with which a bibliographic entity is entered will be based on:
      1. Bibliographic Formats and Standards, latest ed. / OCLC
      2. Training documents found at the SWAN website.
  6. The importing of records as well as the original cataloging duties must conform to the local practices as outlined in “Cataloging and Data Entry Standards for SWAN /OCLC Libraries.” 
  7. The SWAN Bibliographic Services Manager will monitor the work of the OCLC cataloging library. The SWAN Board, upon the recommendation from the SWAN Bibliographic Services Manager, may terminate the library’s cataloging role if the library does not conform to these standards. SWAN will discontinue any financial cataloging incentives accruing to the library.

If all the above requirements are met and future obligations are agreed to, the SWAN member library seeking status as a SWAN Cataloging Library will contact the SWAN Bibliographic Services Manager directly.  The SWAN Bibliographic Services Manager will make a recommendation to the SWAN Board for approval.

Any financial incentives for the new cataloging library will begin in the next SWAN fiscal year.