Public Comment at SWAN Meetings Policy

Establishes a framework for public comment at a governing board meeting.

Reviewed and revised by the SWAN Board 11/21/2014.

  1.  Time allocation for public comment

    1. The time set aside at SWAN meetings for public comment shall usually be at the beginning of the meeting within the “Introduction of Visitors” section and shall generally not last more than 15 minutes.
    2. Each person is allowed five minutes. Comments should be brief, relevant, and to the point. 

  2. Procedure at meeting

    1. The period for public comment will be announced by the Board President or designated representative.
    2. The commenter will rise and state name so that it can easily be added into the meeting notes.
    3. An immediate response from Board is not required.
    4. The recorder of minutes shall note in the minutes the names of the parties appearing and the substance of their comments.

The agenda

Board shall not take action upon any matter not listed upon the official agenda, unless a majority of the Board shall have first consented.

Board reserves the right to waive these procedures when necessary to conduct board meetings efficiently and effectively.