Introductions
- Conduct Facilities Tour
- SWAN offices, computer room, and typical Board meeting area(s)
- Personal introductions, including Board role or relation to Board, between new members and all pertinent staff
Describe the organization
- Who we serve
- What we do
- Brief history of SWAN
- Overview of organization and member libraries
- Overview of SWAN services and departments; organizational chart and staff information
- SWAN’s relationship to RAILS
Provide documents organized in a board member manual
- List of Board members, and list of Committee memberships
- Contact information for all Board members, SWAN Executive Director and Office Manager
- Board Roles and Responsibilities
- Organizational Chart & Staff Contact List
- Bylaws
- Policy Manual
- Location of minutes of Board meetings for the past year (review of SWAN website)
- Annual Calendar of Activities and Meetings (Website)
- Current Budget
- Current Financial Report Chart of Accounts
- Strategic Plan
- SWAN Member Library List
- Governance Groups
Explain and discuss
- Meeting attendance requirements--both full Board and various committees
- Committee assignments and charges
- Clear statement of Board member’s role and relation to Executive Director and SWAN staff
- Assign “New Member Mentor” – contact for any questions during transition
- Brief overview and explanation of upcoming significant Board decisions and events
Collect data at the meeting
- Opportunity for general comments and open-ended questions from new members
- Request feedback regarding the orientation process – opportunities for improvement?
