- To prepare for Board meetings, Board members will read the packet, ask for director's report clarification in advance, prepare committee reports, and bring communications to the meeting.
- Minutes will reflect only basic information about what was discussed and decisions that were made.
Executive Director's role
- Manage the budget set by Board and membership.
- Manage procedures and day-to-day operations of SWAN.
- Responsible for allocation of staff time and resources.
- Collaborate with the Board on strategic planning.
- Implement strategic priorities and tactics.
- Manage direct member communication with regard to SWAN operations and policy implementation.
- Possesses authority to respond to operational, priority, and procedural issues.
Board Members’ roles
- Gather input from members through formal and informal channels, and bring input back to the Board when relevant.
- Support the decisions of the Board when communicating with members.
- Communicate information to members.
- Set SWAN policies for implementation by the Executive Director.
- Create annual budget and capital plan for member approval.
- Responsible for long-range and strategic planning, with input from members, staff, and the Executive Director.
- Conduct an annual performance review of the Executive Director.
- Participate in hiring the Executive Director.
Norms for board effectiveness
- The Board will set meeting ground rules for effective communication.
- The Board President will be responsible for facilitating effective discussions, making sure to provide an opportunity to hear all opinions without rehashing arguments.
- Board members will strive to make sure their comments contribute to moving the discussion forward.
- When setting the Board meeting agendas, decision items will be moved earlier in the agenda.
- Meeting times or time ranges will be added to keep discussion on track.
