Aspen Dashboards & Reports

Aspen offers several reports that monitor usage of the catalog and site performance. In addition, SWAN provides the SWAN Patron Use Report that has some data not available in the Aspen administration dashboards.

Usage dashboard

The Usage Dashboard shows general usage of Aspen.

  1. Go to Aspen Administration>System Reports >Usage Dashboard.
  2. In the Instance to show stats for, select your library catalog URL.
  3. Click View as graph if you would like to see these statistics in graph form.

E-resource dashboards

Each of your integrated e-resources -- including Overdrive, Hoopla, etc. -- has a dashboard that will show usage for that resource through Aspen. Keep in mind that these statistics will not include usage from patrons directly accessing e-resources through their apps or websites.

  1. Go to Aspen Administration>[Resource Name] >Dashboard.
  2. In the Instance to show stats for, select your library catalog URL.
  3. Some e-resources have the option to View as graph if you would like to see these statistics in graph form.

Browse category usage statistics

You can view clicks on individual titles and the number of times a browse category was viewed.

  1. Go to Aspen Administration > Browse Categories
  2. Scroll all the way to the right of the table to view Titles Clicked and Times Shown
  3. You can optionally sort using the Sort By dropdown
    1. Tip: If you sort by ID Descending you will view the most recently added categories first

Aspen LiDA usage statistics

Usage statistics for the SWAN Libraries + app, SWAN's branded instance of Aspen LiDA, are available within the statistics for Aspen Discovery API Usage Dashboard.

First you may want to narrow to your library's catalog under View stats for. 

Aspen LiDA statistics in this page are:

  • loginToLiDA: This is a count of logins to the LiDA app
  • placeHold: This is a count of holds placed through LiDA

Indexing logs

All resources integrated into Aspen have an indexing log, including ILS records and e-resources.

ILS export log

To view this log, go to Aspen Administration > ILS Integration > Indexing Log.

This log displays the delta exports from Symphony. Aspen relies on these exports to update MARC records and ILS item statuses. If you make a change -- such as checking out an item -- you will need to wait for an index to run before you will see the change in Aspen.

Nightly index log

To view this log, go to Aspen Administration > System Reports > Nightly Index Log.

The nightly index processes configuration changes, which could include adding e-resources, changes to facets, changes to location and library system settings, or updates to the status or format mapping. In addition, the nightly index processes the Accelerated Reader data once a week.

It does not run every night -- only when there are configuration changes or AR data to import.The ILS export and the nightly index will not run at the same time, so if the nightly index is behind the ILS export will not start until it completes.

E-resource export logs

Go to Aspen Administration>[Resource Name] >Indexing Log

Each e-resource displays an export log. Just like the ILS export, e-resource exports must run to reflect changes in e-resource records and in checkout status, if the resource isn't simultaneous use.

OverDrive

Overdrive includes 3 indexes, one for each OverDrive consortium. You can identify the consortium using the Setting ID:

  • 1 = eMedia Library
  • 3 = Media On Demand
  • 8 = Digital Library of Illinois