Lists in Aspen

You can create and share reading lists in your Aspen catalog. Staff with permissions to create Browse Categories and Spotlights can use lists to generate these features when you want more control than you can get with a search. Staff can also publish lists to appear in search results.

Patrons can create public lists to share via email or a link, but they cannot publish to the home page or set lists to appear in search results.

Create a list

  1. Login to Aspen with your staff account (note: this is not a barcode).
    • Important: You cannot publish lists created with a patron account - you must create the list with a staff account.
       
  2. Go to My Account > Your Lists > Create a New List.
  3. Enter a List title.
  4. Enter a Description.
  5. Set Access to Public .
  6. Click Create List button.
    Create new list fields for entry
  7. Verify list created successfully.

Add titles

  1. Search for items.
  2. Add a title to your list using the Add to list button.
    Add to list button displayed in search results
  3. Choose a List from dropdown menu.
  4. Add a note, if desired.
  5. Click Save To List button.
    Add to list details
  6. Continue searching for titles and adding to lists.

Editing, publishing, and unpublishing

If you already set Access to public when you created your list, the list is published. If you search for items from your list, you should see them listed in search results. Or you search and limit your search to Lists in the dropdown search limiters.

Access your lists

  1. Go to My Account > Your Lists.
  2. Select title of the list you want to edit or publish.

Edit your list access and options

  1. Click the Edit button under the list title to change your list settings.
  2. From here you can edit:
    • Title
    • Description
    • Access
      • Toggle to Public or Private
    • Show in search results
      • Toggle to Yes or No
    • Upload List Cover from Computer or Upload List Cover by URL

      • Add a custom list cover if you wish; otherwise users will see an image of selected covers from titles in the list
         

        list edit options for staff in Aspen
  3. Click Update to save.

Edit list items

You can also update individual items in your list.

  • Rearrange your list by dragging and dropping the items.
  • Remove any unwanted items using the Delete button next to any item.
  • To add a note to an item, use the Edit button.
     

aspen-editing-2.png

Deleting lists

You can delete a whole list (A) or individual items (B). If you delete the whole list, it cannot be recovered so be careful!

delete-lists-aspen.png