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BLUEcloud Acquisitions Orders

BLUEcloud Acquisitions (BcAcq) allows you to create orders manually or import titles and orders from a vendor.

The general ordering workflow is as follows:

  • Create orders (manually, via selection list, or generated from a MARC file)
  • Approve orders - marks orders ready to send to the vendor and creates an On-Order item record in Symphony WorkFlows

  • Send Orders - sends the orders to the vendor via EDIFACT or email and sets the order status to On Order

    This step may be skipped if a library wishes to complete orders with vendors outside of BcAcq.

  • Receive Orders - marks the orders received and creates item records for received orders in Symphony WorkFlows
Documentation

Creating Manual BLUEcloud Acquisitions Orders

Learn how to create manual orders in BLUEcloud Acquisitions (BcAcq).

Searching and Managing BLUEcloud Acquisitions Orders

Learn how to search for orders in BLUEcloud Acquisitions (BcAcq), manage order alerts, and view order history.

Approving BLUEcloud Acquisitions Orders

Approving orders is the step before sending the order(s) to your vendor. This step also uses Web Services to create On-Order item records in Symphony WorkFlows.

Receiving BLUEcloud Acquisitions Orders

Receiving orders creates item records in Symphony WorkFlows. This step does not update the status of the order.

Importing Titles and Orders from a MARC (.mrc) File into BLUEcloud Acquisitions

Download MARC (.mrc) files from your vendors and use BLUEcloud Acquisitions (BcAcq) to import title and order information. This process requires you to configure some settings on your vendor's website first, but it is the easiest and fastest way to load orders into BcAcq. This step is similiar to the MARC Order Loading/9xx process used in Symphony Acquisitions.

 

Sending BLUEcloud Acquisitions Orders

Once you have created and approved your orders, you can use BLUEcloud Acquisitions (BcAcq) to send the orders directly to the vendor via email or Electronic Data Interchange (EDI). 

Sending orders is not required. Libraries that wish to complete orders on vendor sites may continue to do so, moving from the Approve Orders step directly to the Receive Orders step. 

BcAcq uses EDIFACT instead of X12 for its EDI protocol, so make certain your vendors are aware of this before sending orders via EDI.

Canceling BLUEcloud Acquisitions Orders

Follow these steps to learn how to cancel orders.