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Sending BLUEcloud Acquisitions Orders

Once you have created and approved your orders, you can use BLUEcloud Acquisitions (BcAcq) to send the orders directly to the vendor via email or Electronic Data Interchange (EDI). 

Sending orders is not required. Libraries that wish to complete orders on vendor sites may continue to do so, moving from the Approve Orders step directly to the Receive Orders step. 

BcAcq uses EDIFACT instead of X12 for its EDI protocol, so make certain your vendors are aware of this before sending orders via EDI.

Before using BcAcq to send orders to your vendor(s), you must first configure EDI entries in your BcAcq vendor record(s). See Documentation > Acquisitions > BLUEcloud Acquisitions > Vendors for information on how to configure EDI entries.

 

Sending orders

The Send Orders step can be accessed from various screens within BcAcq.

To generate a list of orders that have been approved but not sent, click on the the Send Orders button on the BLUEcloud Acquisitions Ordering Home Page.

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You can also find a Send button when displaying any order that has an Approved status.

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  1. Check the box(es) next to orders to be sent.
  2. Click the Send button.
  3. Orders will be sent to your vendor(s) as long as the vendor record has a valid EDI entry configured.